US Use-Tax
Self-assess and accrue consumer use tax on vendor bills where no US sales tax was charged: scan purchases, flag taxable items, compute accrued use tax by jurisdiction rate, build a worksheet and a ready-to-post journal entry proposal per period.
Self-assess and accrue consumer use tax on vendor bills where no US sales tax was charged: scan purchases, flag taxable items, compute accrued use tax by jurisdiction rate, build a worksheet and a ready-to-post journal entry proposal per period.
Key Features
Bill-scan engine
walks posted vendor bills (and, optionally, vendor credit notes) in a chosen period and inspects every base line.
No-tax detection
a line whose tax actually charged is zero is a use-tax candidate; a line that already carries non-zero sales tax is recorded as "already taxed" and excluded from the accrual (no double taxation).
Taxable vs exempt determination
candidates are classified by product category and by vendor. Purchases in your configured exempt categories (e.g. goods bought for resale) or from your configured exempt vendors are treated as exempt and carry no use tax; everything else is
Per-bill self-assessment toggle
each vendor bill can be set to Auto-detect, Always self-assess, or Exclude, overriding the automatic classification when you know better.
Use-tax accrual computation
taxable base x your jurisdiction's combined use-tax rate. Rates are held in a per-state rate table you maintain, with a worksheet-level fallback rate.
Period worksheet + lines
one line per scanned bill showing purchase amount, already-taxed base, taxable base, exempt base, rate and accrued use tax, with rolled-up period totals.
Prior-period catch-up
record use tax missed in earlier periods; it rolls into the accrual and the net amount due.
Journal-entry proposal
generate a draft journal entry (debit use-tax expense, credit use-tax payable) for the period total, ready for your review and posting. Nothing is posted automatically.
Rounding reconciliation
per-bill use-tax figures are rounded with a cumulative-target algorithm so the detail rows foot exactly to the period total carried into the journal entry.
Data-quality warnings
bills that cannot be classified (no rate available for the jurisdiction) are flagged and reported rather than silently dropped; the worksheet still computes.
CSV export
a full per-bill breakdown plus an accrual summary for your audit file.
Screenshots
Use Tax Rates
Run Use Tax Worksheet
Use Tax Worksheets
Why Choose This Module
When you buy from an out-of-state or online vendor that does not charge your state's sales tax, your business almost always owes consumer use tax on that purchase. Use tax is the single most commonly under-reported tax in the United States and the first thing a state auditor looks for. This module turns your posted vendor bills into a defensible, period-by-period use-tax accrual.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: account
- Support: support@pokutsoft.com
Update date: 2026-07-02