US Use-Tax Accrual on
Auto-accrue consumer use-tax on fixed-asset and supply purchases that vendors billed without sales tax
Auto-accrue consumer use-tax on fixed-asset and supply purchases that vendors billed without sales tax
Key Features
not charge sales tax
The purchase is still taxable — the buyer simply owes
consumer use tax directly to its own state instead
Nobody sends an invoice for it, so it is the single most commonly missed liability in a sales-and-use tax audit, and capitalised fixed assets are the biggest offenders because the dollar amounts are large and the tax was never recorded.
Automatic detection
Automatic detection — every posted vendor bill is scanned for asset and supply lines that carry no sales tax, so nothing slips through unnoticed.
Jurisdiction registry with rate history
Jurisdiction registry with rate history — hold each state or local jurisdiction, its combined use-tax rate and an effective-dated rate history so historical bills are assessed at the rate that was in force on the bill.
Determination rule engine
Determination rule engine — flexible rules decide what is taxable by purchase type (fixed asset vs. supply), product category and vendor origin state, and pick the jurisdiction and rate automatically.
One-click and bulk accrual
One-click and bulk accrual — accrue a single bill from a smart button or sweep a whole date range with the scan wizard.
Real journal entries
Real journal entries — each accrual posts a balanced entry that debits a use-tax expense account, or optionally capitalises the tax into the asset, and credits a dedicated use-tax payable account.
Capitalise-to-asset option
Capitalise-to-asset option — treat the self-assessed tax as part of the asset cost when your policy requires it, controlled per rule or per accrual.
De-minimis threshold
De-minimis threshold — skip trivial amounts below a configurable per jurisdiction threshold to avoid clutter.
Period use-tax return worksheet
Period use-tax return worksheet — a wizard aggregates every accrual by jurisdiction for any period so your state return and remittance are ready.
Full audit trail
Full audit trail — chatter tracking, source-bill links and a locked posted state give auditors a defensible, reproducible record.
Company self-assessment settings
Company self-assessment settings — default journal, payable and expense accounts, default jurisdiction and an auto-accrue toggle per company.
Screenshots
Why Choose This Module
This application closes that gap. It watches your vendor bills, spots the capex and supply lines that came in without sales tax, self-assesses the use tax due to the correct jurisdiction, and books a clean accrual journal entry (debit expense or capitalise into the asset, credit a use-tax payable) with a full audit trail back to the source bill. At period end it produces a remittance worksheet so the amount you owe your state ties out to the penny.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: account, mail
- Support: support@pokutsoft.com
Update date: 2026-07-05