Visitor Management & Sign
Pre-register visitors, print badges, notify hosts, evacuation roll-call
Paper visitor books are a GDPR liability and useless in a fire evacuation. This module pre-registers expected visitors (singly or as whole invitation groups), checks them in and out with auto-generated site-prefixed badges, and notifies the host with a chatter message and activity the moment their guest arrives. A live who-is-on-site list and an evacuation roll-call wizard cover fire-safety, occupancy caps prevent overcrowding, and a scheduled job anonymises personal data after each site's retention window. It suits reception and facilities teams, office managers and fire wardens at any site that receives visitors, with no external service.
Key Features
Pre-registration with group invitations
gb.visitor.invitation lets a host pre-register a panel or contractor crew as attendee rows; action_confirm materialises one gb.visitor per attendee in the expected state with a pre-registration access_token. Confirmed invitations track attendee and arrived counts for one-click reception check-in.
Check-in / check-out workflow
gb.visitor runs expected, checked_in, checked_out, no_show, anonymised. action_check_in stamps the time, generates a site-prefixed badge_code and notifies the host; action_check_out records check_out and _compute_duration stores the visit duration in minutes.
Occupancy cap enforcement
Each gb.visitor.site can set a max_capacity; action_check_in counts currently checked-in visitors and raises a UserError if the site is at maximum occupancy. _compute_counts shows on-site-now and expected-today figures per site for the front desk.
Instant host notification
When a visitor checks in, _notify_host posts a chatter message naming the visitor and site and schedules a mail.mail_activity_data_todo activity for the host's user, so the host is alerted the moment their guest arrives at reception.
Evacuation roll-call
get_evacuation_list returns every checked-in visitor for a site, and the gb.visitor.evacuation.wizard builds a live roll-call with headcount and muster point. action_print produces the report and action_check_out_all marks everyone off-site after the all-clear.
GDPR anonymisation
action_anonymise strips name, contact details, photo, vehicle reg and notes from a visitor and sets the anonymised state. The _cron_anonymise_old scheduled job runs per site, anonymising checked-out and no-show records older than the site's retention_days window (180 by default).
Per-site configuration
gb.visitor.site holds the badge prefix code, fire assembly muster_point, max occupancy and GDPR retention period per location, with action_view_on_site opening the live on-site list. Visitors capture purpose, host, photo, NDA/H&S sign-off and vehicle registration.
Use Cases
Screenshots
Visitors
Sites
Why Choose This Module
Pre-register expected visitors, check them in and out with auto-generated badges, notify hosts the moment a guest arrives, and keep a live “who is on site” list for fire-safety roll-call. Built with GDPR data-minimisation and evacuation safety in mind.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: mail, hr
- Support: support@pokutsoft.com
Update date: 2026-07-02