Rental & Hire Management
Rentable products, availability calendar, deposits and late fees
Hire businesses live or die on three questions: what is free, when does it come back, and what are the deposit and late fees. Spreadsheets double-book kit, lose deposits and let overdue charges slip. This module marks any product as rentable with day/week/month pricing, runs the full reserve to pickup to return flow on gb.rental.order, and uses genuine overlap maths so the same unit is never promised twice. Deposits move through held/refunded/forfeited states, late fees compute automatically from the per-day rate, and a nightly cron flags overdue hires — giving tool, event, AV and plant rental firms real control over availability, money and assets.
Key Features
Rentable products with tiered pricing
product.template gains rental_ok, rental_price_day/week/month, rental_deposit, rental_total_units, rental_min_days and rental_late_fee_day. compute_rental_price greedily blends month, week and day buckets so a long hire is billed at the cheapest blended rate, never over-charged.
Full reserve to return workflow
gb.rental.order runs draft to reserved to picked_up to returned (plus overdue and cancelled) via action_reserve, action_pickup and action_return. rental_days is computed from pickup and expected-return datetimes, and every state change is tracked on the mail.thread chatter.
Genuine availability, no double-booking
get_reserved_quantity sums overlapping reserved/picked_up/overdue lines for a product across the requested window, and get_available_units subtracts that from rental_total_units. action_reserve and action_pickup call _check_availability and refuse to over-book a unit you do not have.
Availability checker wizard
gb.rental.availability.wizard lets staff key a product and date range and instantly see total, reserved and available units plus an is_available flag. action_create_order turns a successful check straight into a draft rental order for that product and window.
Security deposit lifecycle
Each order carries a deposit_state of none/held/refunded/forfeited driven by action_collect_deposit, action_refund_deposit and action_forfeit_deposit. deposit_subtotal is computed per line from the product's rental_deposit, and pickup auto-holds the deposit when one is due.
Automatic late-fee calculation
_compute_late_fee multiplies each line's rental_late_fee_day by quantity and the ceil of overdue days when actual_return is past date_end. The fee posts to late_fee and flows into amount_total, so overdue charges are computed, not guessed in a spreadsheet.
Guided return wizard
action_open_return_wizard launches gb.rental.return.wizard, which previews the estimated_late_fee for the chosen return time and offers a Forfeit Deposit tick (for damage). action_confirm_return books the return and refunds or forfeits the held deposit in one step.
Overdue cron, dashboard and utilisation
The _cron_flag_overdue scheduled job flips on-hire orders past date_end to overdue and posts a chatter note. get_rental_dashboard returns reserved/on-hire/overdue counts and deposits-held totals, while get_availability_calendar and get_utilisation_rate expose per-day booking data for fleet utilisation.
Use Cases
Screenshots
Check Availability
Why Choose This Module
Hire businesses need to know what is available, when it comes back, and what the deposit and late fees should be. This module marks products as rentable with day / week / month pricing, runs the full reserve → pickup → return flow, checks availability to prevent over-booking, and computes late-return fees automatically.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: product, stock, mail
- Support: support@pokutsoft.com
Update date: 2026-07-02