US Document Retention
Retention schedules, legal holds and defensible purge log for IRS / SOX / FLSA records
Retention schedules, legal holds and defensible purge log for IRS / SOX / FLSA records
Key Features
Retention-policy library with US periods pre-loaded (IRS 7-y
Retention-policy library with US periods pre-loaded (IRS 7-year income tax, IRS 4-year employment tax, SOX 7-year audit workpapers, FLSA 3-year payroll, ERISA, OSHA, I-9) each with legal basis and citation.
Configurable retention trigger per policy
from the document date, from the end of the fiscal year that contains it, or from an event such as employee termination or contract end - so clocks start exactly the way the rule reads.
Automatic destruction-eligible date computed from trigger, y
Automatic destruction-eligible date computed from trigger, years and months, with a "permanent" flag for records that must never be purged (corporate minutes, deeds, pension determinations).
Legal-hold management
open a hold for a matter, attach any number of records, and they are frozen from destruction until the hold is released - with full custodian and issue/release audit trail.
Live retention states (active, approaching, eligible, on hol
Live retention states (active, approaching, eligible, on hold, destroyed) kept current by a nightly scheduled action, plus a configurable "approaching" warning window.
Guided purge wizard that gathers every record eligible
Guided purge wizard that gathers every record eligible as of a cutoff date, hard-blocks anything under legal hold, and records the disposition in one step.
Permanent purge log (certificate of destruction) capturing m
Permanent purge log (certificate of destruction) capturing method, executor, approver, date and the exact records disposed - records under a log cannot be silently deleted.
Retention calendar metrics
days remaining, records approaching eligibility and eligible-now counts surfaced on every policy for planning.
Multi-company aware with per-company fiscal-year end and app
Multi-company aware with per-company fiscal-year end and approaching-window defaults; role-based access for retention users vs. retention officers.
Screenshots
Why Choose This Module
Stop guessing how long to keep tax returns, audit workpapers, payroll and HR records. This app turns your record-retention policy into a living schedule: every tracked record is tied to a retention policy, its destruction-eligible date is computed automatically, legal holds freeze records the moment litigation is anticipated, and every disposition is written to a permanent, tamper-resistant purge log so you can prove defensible destruction.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: base, mail
- Support: support@pokutsoft.com
Update date: 2026-07-05