US FMLA / State-Leave
Assess FMLA eligibility, track the 12-week (or 26-week military caregiver) entitlement across all four leave-year methods including rolling-backward, decrement intermittent leave in hours, overlay state PFML programs (CA / NY / CO / WA and more) that run concurrently, and report balance and exhaustion.
Assess FMLA eligibility, track the 12-week (or 26-week military caregiver) entitlement across all four leave-year methods including rolling-backward, decrement intermittent leave in hours, overlay state PFML programs (CA / NY / CO / WA and more) that run concurrently, and report balance and exhaustion.
Key Features
Eligibility is a three-part test
at least 12 months of employment, at least 1,250 hours of service in the 12 months immediately before the leave, and a worksite with 50 or more employees within a 75-mile radius.
The employer may choose one of four methods
The employer may choose one of four methods to define the 12-month leave year, and the choice dramatically changes how much leave is available -- the
rolling-backward method requires a fresh 12-month look-back
rolling-backward method requires a fresh 12-month look-back calculation every single time leave is requested.
Intermittent leave must be tracked and deducted in
Intermittent leave must be tracked and deducted in hours (or smaller), not in whole weeks.
Many states now run their own paid leave
Many states now run their own paid leave programs with different durations and wage-replacement rates that frequently run concurrently with FMLA.
Records months of employment, hours of service in
Records months of employment, hours of service in the prior 12 months and the 50-within-75-miles worksite headcount.
Applies the statutory three-part test and explains, in
Applies the statutory three-part test and explains, in plain language, exactly which prong passed or failed.
Can pull tenure and a default standard work-week
Can pull tenure and a default standard work-week straight from the employee record.
Calendar year
Calendar year -- January 1 to December 31.
Fixed leave year
Fixed leave year -- any fixed 12-month period such as a fiscal or plan year, anchored on a configurable month/day.
Anniversary
Anniversary -- the 12 months measured from the employee's hire-date anniversary.
Rolling backward
Rolling backward -- measured backward from the first day leave is used; available entitlement is the full entitlement minus whatever was used in the immediately preceding 12 months. The look-back is recomputed for any "as-of" date you choos
Entitlement is held in hours (workweeks x the
Entitlement is held in hours (workweeks x the employee's standard weekly hours) so intermittent and reduced-schedule leave deduct precisely.
12 workweeks for ordinary FMLA, automatically 26 workweeks
12 workweeks for ordinary FMLA, automatically 26 workweeks when the case is flagged as military caregiver leave.
Each intermittent time entry decrements the balance; balance
Each intermittent time entry decrements the balance; balance, percentage used and an exhaustion flag are computed live.
A seeded library of state programs (California, New
A seeded library of state programs (California, New York, Colorado, Washington and more) with each program's maximum weeks, wage-replacement percentage, maximum weekly benefit and waiting period.
Attach a state program to a case; it
Attach a state program to a case; it can run concurrently with FMLA and estimates the weekly and total benefit alongside the federal entitlement.
Per-case balance
entitlement hours, hours used, hours remaining, percent used and an exhaustion flag.
Search and group by employee, leave-year method, reason
Search and group by employee, leave-year method, reason and state program.
Screenshots
Fmla Eligibility
State Pfml Programs
Fmla Leave Cases
State Pfml Programs
Why Choose This Module
Disclaimer: this is a calculation and record-keeping tool. It does not file anything with any agency and is not a substitute for legal advice. The seeded state-program parameters are starting points the customer should verify against the official figures for the relevant benefit year.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: hr
- Support: support@pokutsoft.com
Update date: 2026-07-05