US IRS Standard Mileage
IRS standard mileage reimbursement: rate tables by year and purpose, multi-vehicle trip logs, accountable-plan claims, expense generation and CSV worksheet export
IRS standard mileage reimbursement: rate tables by year and purpose, multi-vehicle trip logs, accountable-plan claims, expense generation and CSV worksheet export
Key Features
IRS rate tables by year and purpose
Business, medical, moving and charitable rates are seeded for recent tax years (including the 70 cent business rate) and are fully editable. A simple lookup engine resolves the correct rate for any trip based on the trip date's year and its
Vehicle records
Maintain one or many vehicles per employee with make/model, plate, model year and a default trip purpose. Running totals of logged miles and reimbursable amounts per vehicle.
Trip / mileage log
Date, employee, vehicle, purpose, origin and destination, notes, plus two ways to capture distance: enter the one-way miles (with a round-trip multiplier) or enter odometer start/end and let the module compute the distance. Each log compute
Reimbursement claims (accountable plan)
Group an employee's confirmed trips for a period into a single claim. The claim aggregates miles and amount by purpose, shows the rate applied, and tracks an approval/submission state.
hr.expense generation
One click turns a confirmed claim into an hr.expense line (business mileage only, per IRS accountable-plan rules) ready for the standard Odoo expense approval and payment flow.
CSV worksheet export
Export the full trip detail or the per-purpose summary as a CSV for your accountant or for IRS substantiation records.
Monthly summary cron
An optional scheduled action drafts a claim per employee for the prior month from any unclaimed confirmed trips.
Screenshots
Irs Mileage Rates
Mileage Claims
Mileage Trips
Irs Mileage Rates
Vehicles
Why Choose This Module
This is purpose-built for the United States and the IRS optional standard mileage method. It is intentionally distinct from UK AMAP / HMRC tooling: it uses the IRS rate tables (business, medical, moving and charitable), the IRS accountable-plan reasoning, and US odometer / round-trip conventions.
Specifications
- Compatible: Odoo 18.0 / 19.0
- License: OPL-1
- Languages: English
- Author: Pokutsoft
- Dependencies: hr_expense
- Support: support@pokutsoft.com
Update date: 2026-07-02